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::: Realization of core business processes
::: Realization of core business processes

End-to-end functionalities of one4all HE solution related to realization of core business processes automate and streamline work in the following areas:

  • Finances and accounting
  • Fixed assets
  • Budgeting
  • HR and Payroll
  • Material and inventory management
  • Recruitment
  • Deanery
  • Welfare assistance.

Finances and accounting

  • Increasing effectiveness of financial operations and enabling strategic planning,
  • Effective cash flow management,
  • Deeper insight into financial standing of higher education institution and possibility to make proper decisions faster.

Fixed assets

  • Managing higher education institution’s fixed assets and equipment,
  • Automation of periodic actions and statement generation.

Budgeting

  • Analyzing cash flows related to the operation of higher education institutions,
  • Planning and calculating future costs based on budgets and forecasts.

HR and Payroll

  • HR
    • Personal files,
    • Employee absence record,
    • Information about vocational courses, periodic health examination, contracts for specified period of time, etc.,
    • Reports, including those dedicated to specific higher education institutions,
    • Permanent files.
  • Payroll
    • Current payroll services,
    • Payroll file,
    • Integration with Płatnik software,
    • Tax declarations,
    • Employee benefit funds,Lists of payments made from the social fund Reports – Payroll costs.

Material and inventory management

  • Detailed inventory information,
  • Inventory optimization.

Recruitment

  • Enrolment of candidates via Internet,
  • Exchanging data with the National Final School Exam Results Register (KReM),
  • Creation of rankings,
  • Generation of letter templates,
    • printing of addressed envelopes
    • printing of correspondence lists
    • notifications about entry exams
    • printing of decisions about enrolment / non-enrolment to the university
    • printing of statements confirming student’s willingness to study
    • confirmations of reception of submitted documents
    • statements of credits obtained in the recruitment process
    • lists of accepted / rejected candidates
    • recruitment protocols
    • medical examination referrals
    • applications for issuing student IDs
  • Publication of results on the Internet,
  • Internal reporting and reporting to the Ministry of Science and Higher Education,
  • Exchanging data with Electronic Student ID System.

Deanery

  • Student register and student files,
  • Definition and calculation of charges,
  • Instalment system,
  • Student contracts,
  • Payments – interrelated with the banking system,
  • Payment monitoring,
  • Issuing calls for payment,
  • Issuing invoices in respect of education services,
  • Register of decisions,
  • Register of theses,
  • Issuing certificates,
  • Supported reporting to the Central Statistical Office (GUS).

Welfare assistance

  • Awarding grants and scholarships,
  • Effecting payments in cash / by transfer,
  • Integration with the banking system,
  • Record of returned grants and scholarships,
  • Record of awarded / paid grants and scholarships,
  • Issuing statements confirming student use of financial assistance.

Works on extending functionalities of one4all HE solution with regard to realization of core business processes are pending and they cover the following modules:

  • “Dormitory” module,
  • Electronic dean’s office,
  • Curriculum planning module,
  • Electronic student record book,
  • Kiosk,
  • Electronic Student ID module,
  • Information bank,
  • Knowledge base,
  • Scientific research.