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::: one4all HE

Management of higher education institutions is very complicated and time consuming. The complexity of the processes, the great number and diversity of tasks as well as cooperation with different actors, and also the need to solicit students on the principles applicable in the commercial sector result in the need to have in place a software solution that will ensure reliability of operation and support for all areas of the university.

An innovative, dedicated one4all Higher Education platform is a response to the needs of universities in the field of computerization and efficient management support of a university. In addition to supporting comprehensive processes in universities, one4all HE also integrates areas of communication and workflow management, project management and provides a business analysis.

Long-standing collaboration with higher education institutions enabled us to discover your needs and expectations, as well as directions of development. In order to survive in the increasingly competitive conditions, higher education institutions take actions intended to enhance attractiveness of their educational programmes. one4all HE is primarily focused on supporting users in their daily work to achieve the set objectives. The use of one4all HE solution supports higher education institutions in complying with assumptions of the Bologna Process, ensuring increased competitiveness, increased quality of education and adjustment to operation in brand new conditions, which contributes to their further development (e.g. by attracting outstanding scientists, conduct of specialist research).

“Due to its innovative nature, one4all environment may be used by higher education institutions (Innovative University solution) in projects co-financed with EU funds supporting innovative undertakings in 2007-2013”. - excerpt from the opinion issued by the Institute of Technological IT Systems, Lublin University of Technology.

Benefits of one4all for Higher Education platform:

  • systematizing and improving strategic and operational activities of a university,
  • improvement of work of bursar’s office, dean’s office, admission committees, student finance services,
  • more effective fund management,
  • simplifying the complex management processes of human resources as well as personnel and payroll,
  • ensuring the safe and efficient communication and exchange of information between employees of an organization,
  • simplifying procedures related to the circulation of information and documents
  • support for the planning and use of available human, material and other resources,
  • availability of information in real time and increasing the confidence among students,
  • the possibility of adjusting the system to the most specific profile of the university,
  • the possibility of communicating with the system from anywhere, any time, and through any medium,
  • enabling simultaneous work with the system by multiple users from distant locations,
  • system development with the development of the university, the possibility of the introduction and expansion
  • of the system with new modules and features,
  • the possibility of integration with external software and services,
  • guaranteed data security.

one4all integrates the following areas of university functioning:

  • realization of core business processes
  • communication and workflow management
  • project management
  • analyses and reporting

Realization of core business processes

End-to-end functionalities of one4all HE solution related to realization of core business processes automate and streamline work in the following areas:

  • Finances and accounting
  • Fixed assets
  • Budgeting
  • HR and Payroll
  • Material and inventory management
  • Recruitment
  • Deanery
  • Welfare assistance.

Finances and accounting

  • Increasing effectiveness of financial operations and enabling strategic planning,
  • Effective cash flow management,
  • Deeper insight into financial standing of higher education institution and possibility to make proper decisions faster.

Fixed assets

  • Managing higher education institution’s fixed assets and equipment,
  • Automation of periodic actions and statement generation.

Budgeting

  • Analyzing cash flows related to the operation of higher education institutions,
  • Planning and calculating future costs based on budgets and forecasts.

HR and Payroll

  • HR
    • Personal files,
    • Employee absence record,
    • Information about vocational courses, periodic health examination, contracts for specified period of time, etc.,
    • Reports, including those dedicated to specific higher education institutions,
    • Permanent files.
  • Payroll
    • Current payroll services,
    • Payroll file,
    • Integration with Płatnik software,
    • Tax declarations,
    • Employee benefit funds,
    • Lists of payments made from the social fund Reports – Payroll costs.

Material and inventory management

  • Detailed inventory information,
  • Inventory optimization.

Recruitment

  • Enrolment of candidates via Internet,
  • Exchanging data with the National Final School Exam Results Register (KReM),
  • Creation of rankings,
  • Generation of letter templates,
    • printing of addressed envelopes
    • printing of correspondence lists
    • notifications about entry exams
    • printing of decisions about enrolment / non-enrolment to the university
    • printing of statements confirming student’s willingness to study
    • confirmations of reception of submitted documents
    • statements of credits obtained in the recruitment process
    • lists of accepted / rejected candidates
    • recruitment protocols
    • medical examination referrals
    • applications for issuing student IDs
  • Publication of results on the Internet,
  • Internal reporting and reporting to the Ministry of Science and Higher Education,
  • Exchanging data with Electronic Student ID System.

Deanery

  • Student register and student files,
  • Definition and calculation of charges,
  • Instalment system,
  • Student contracts,
  • Payments – interrelated with the banking system,
  • Payment monitoring,
  • Issuing calls for payment,
  • Issuing invoices in respect of education services,
  • Register of decisions,
  • Register of theses,
  • Issuing certificates,
  • Supported reporting to the Central Statistical Office (GUS).

Welfare assistance

  • Awarding grants and scholarships,
  • Effecting payments in cash / by transfer,
  • Integration with the banking system,
  • Record of returned grants and scholarships,
  • Record of awarded / paid grants and scholarships,
  • Issuing statements confirming student use of financial assistance.

Works on extending functionalities of one4all HE solution with regard to realization of core business processes are pending and they cover the following modules:

  • “Dormitory” module,
  • Electronic dean’s office,
  • Curriculum planning module,
  • Electronic student record book,
  • Kiosk,
  • Electronic Student ID module,
  • Information bank,
  • Knowledge base,
  • Scientific research.