one4all

In order to achieve the set objectives more effectively and use available resources in the best possible way, an increasing number of companies has applied the project-based approach in their business activity. Trying to meet such expectations, one4all for project driven organizations offers perfect conditions for project implementation and management.

one4all for project driven organizations especially includes the following modules:

• Schedule and work time management
• Task management (TeamRoom)
• Contract and order management
• Time and project resources management
• CRM and offering
• Project and sales management
• Workflow management
• Finances
• Logistics
• Inventory planning.

Management of project resources

With only just one click, managerial staff can check the use of resources and their availability at a given moment as well as delivery dates of particular tasks on the schedule. Due to full automation, during creation of a project resources are booked and employees taking part in the project are informed about tasks they had been assigned and about delivery dates of particular stages. one4all for project driven organizations allows to quickly and easily track the entire project life, plan the expenses and control costs incurred. Task management (TeamRoom module) allows for effective work and optimum assignment of tasks to particular individuals.

The solution allows for settlement of revenues and costs in long-term projects, in consideration of two assessment methods: settlement at the end of the project and/or pro rata settlement in relation to costs incurred against the assumed budget.

This functionality:

• supports employee work plans and schedules,
• supports planning and use of available human resources, materials and services,
• enables controlling the implementation of particular stages of pending projects,
• enables tracking of cause and effect relations between specific tasks,
• automatically notifies participating resources about assigned tasks and changes in the project and provides for acquisition of progress information (on site and via Internet),
• enables project cost and revenue management
• provides for assessment of estimated revenues in long-term projects (project estimates) in accordance with IAS, IFRS and ASC,
• enables accurate calculation of project costs, also broken down into costs of human resources, materials and services involved.

Workflow management

Workflow management allows for electronic description and approval of essential work elements.

For example, we may set the following workflow diagrams:

• electronic description and approval of cost and inventory invoices,
• electronic approval of bank transfers,
• management of internal and external procurement,
• electronic approval of purchase orders,
• business trip management (reporting and clearing),
• holiday leave management.

Full integration of processes in the ERP system

Integration of project management solution with finance management, logistics (procurement) and accounting into one system provides for unified running of enterprise activity. A single solution for all processes ensures joint reporting, no need for multiple recording of documents, sharing data across modules. Close integration with other modules of the ERP solution, such as MRP, triggers automatic demand and subsequently, procurement of materials, services and other essential components.

Sales management

Starting from customer acquisition, one4all solution provides for recording contractors and managing potential customers and identification as well as electronic conduct of the sales processes. Recording sales opportunities and offers, allows for managing future sales, tracking fulfilment of budget objectives and pursuant to these, fast assessment of future implementation needs.

Owing to functionalities incorporated in the system, one4all for project driven organizations enables companies managed according to the project-based approach to, especially:

• handle offers and potential customers,
• handle future sales and adjust the number of employees,
• manage employees and employee schedules,
• manage contracts and agreements,
• manage orders,
• track costs and revenues in implemented projects,
• distribute future revenues in the period,
• manage advance payments received from contractors,
• manage supported facilities,
• track project productivity,
• manage project resources (conflicts of resources in projects),
• draw up budgets and manage budget changes (versions),
• calculate actual project implementation costs,
• manage project tasks,
• track fulfilment of tasks on a regular basis,
• report on work time in the projects.