one4all

one4all for chemical industry is an end-to-end vertical solution based on Microsoft Dynamics AX. The solution meets all expectations of a company from chemical industry managed in an innovative manner and it is equipped with mechanisms automating selected activities in the manufacturing process. Additionally, by providing essential analytical data recorded at particular stages of product manufacture, one4all enables to influence the process flow and its optimization. one4all for chemical industry helps companies effectively manage their production processes and keep high standards imposed by the market. Functionalities incorporated in the solution not only facilitate fulfilment of tasks by employees but especially improve company’s financial performance.

one4all for chemical industry especially includes the following modules:

• production planning and production management,
• production workers’ timesheets,
• warehouse management and logistics,
• quality control,
• sales management,
• financial management and management reporting.

Production planning and production management

one4all for chemical industry provides for balanced planning and management of the entire production process. Production planning and scheduling is based on accepted orders or entered sales forecasts and production orders generated on their basis. Detailed schedule specifies types of goods which should be manufactured and their expected deadlines of getting off the production line.  Also, we may observe actual inventories of specific goods in specific company warehouses as well as execution plans for all goods in subsequently scheduled weeks. Additionally, it is always possible to view progress of individual production orders and check which part of a given production order was already delivered, on what shifts, by what teams, and check whether any mistakes were made during the production process, and if so, what shortages they account for.

one4all for chemical industry enables accounting for production excluding the value of the waste material. In standard applications, calculations of the technical production cost always considers the value of waste materials (cost of waste materials is added to every raw material, product, component). Some products might not generate any waste materials. Our functionality provides for selecting goods (raw materials) which should not include the cost of waste materials during calculation of the technical cost of production (the value of goods in relation to the cost of a raw material remains as recorded during production estimate).

The module of production planning and production management especially includes:

• planning of production orders pursuant to sales forecasts and orders entered on an ongoing basis,
• electronic order circulation – in case of using an external system, an interface for exchanging data regarding production plans was also developed,
• interface for exchanging data with an external system of production equipment management,
• calculation of technical production cost excluding the cost of waste materials – handling of production orders for goods in retail packaging and bulk packaging,
• tracking of production orders, deadlines and degree of delivery of future sales orders,
• calculating volumes of necessary packaging.
• production considering complex formulas,
• integration with production equipment providing for detailed planning and scheduling of orders,

Production workers’ timesheets

A highly important issue related to production scheduling and planning from employer's point of view are timesheets and monitoring the work of production workers.  Additionally, Timesheet functionality allows for checking, at any time, who is responsible for the manufacture of specific product batches. Reports on the volumes and reasons for mistakes may serve as the basis for making decisions about increasing work effectiveness levels.

Quality controls

In order to facilitate raw materials quality control, the system is equipped with tools comparing parameters of supplied materials determined by the technologist with obligatory production standards and technologies. Also, it is possible to determine individual standard levels for particular suppliers. Results of raw materials analysis are compared with data provided by the supplier. In case of any departures from the standards, the system will automatically indicate which standards are exceeded.  At the production stage, the system supports quality control by ensuring compliance with parameters enabling meeting of specific standards (including compliance with ISO 14001 environmental management standard or Polish PN-N 18801 occupational health and safety standard). Additionally, quality control covers recording of machines and equipment as well as product tagging and labelling.

The solution also ensures controlling deviations of material costs from normative costs assumed in formulas of goods manufactured during the production process. Thus, it enables running of extensive analyses and controls of the flow of materials in an enterprise and their optimum use in the production process.

This functionality especially provides for:

• controlling quality of used raw materials and tracking batch numbers throughout the entire production cycle (from procurement to sales),
• controlling quality of the final product – owing to storing the results of external and internal controls,
• tagging the product with labels compliant with Polish standards or with internal labels.

Warehouse management and Logistics

one4all for chemical industry provides mechanisms enabling exchange and processing of data pertaining to purchase orders, sales orders and production orders with the warehouse, directly via ERP system or through integration with an internal system. This accelerates setting of orders and gives an opportunity to control product expiry dates (batch tracking). Combination of a financial system with the warehouse management system speeds up the process of handing over the goods from the warehouse, saves time, money and warehousing space as well as facilitates partial or total stocktake.

This functionality also helps to generate the full list of inventories and the work in progress. This is possible owing to the labelling of each pallet. Labels are generated directly from the system and their identification is facilitated by a barcode. The code enables the storekeeper to, e.g. obtain information whether a given pallet should be moved for production or returned due to identified defects.

This module especially provides for:

• obtaining immediate information about delivery dates or partial delivery dates for a given order – automatic summing up of inventories and the work in progress,
• planning handovers using ATP (Available to Promise) function considering pending orders,
• accelerating setting and handover of supplies, optimum distribution of goods in the warehouse and controlling product expiry date (batch tracking),
• partial and total stocktake,
• automated collection of orders from different branches and booking of raw materials,
• comprehensive barcode services and identification of goods in stock,
• high storage warehouse service.

Sales management

one4all for chemical industry supports the sales management and logistics processes. It allows for controlling and managing the work of shop assistants, planning future activities on the basis of current information, more effective customer service and especially sales process optimization by possible analysis and increased effectiveness.

This module especially provides for:

• flexible pricing strategy,
• calculating provisions for customer bonuses,
• preparation of credit analysis for a given payer,
• reporting on compliance with the budget.

Financial management and management reporting

Along with company development, business needs with regard to financial management and the use of management analysis gradually increase. The use of functionalities incorporated in the solution ensures access to analytical data providing for its multidimensional analysis and more efficient use of funds.

Financial management and management analyses mean in particular:

• end-to-end financial analysis, in accordance with IAS and the Polish law,
• extensive possibilities regarding management analysis,
• electronic mutual data exchange with the banks and other institutions,
• possible recording and setlling of advance invoices,
• possible drawing up of any number of individual financial reports based on financial accounts and combinations of analytical aspects,
• liability management – data updates (stocks, sales settlements, commercial analyses),
• a set of template reports, such as: reports on discounts granted, list of physically available stocks, sales reports – fast reporting by individual companies (in case of multi-branch companies) and drawing up of joint statements,

one4all for chemical industry brings measurable profits in the form of:

• improved quality of manufactured products,
• automated and streamlined material ordering processes,
• faster and more effective processing and delivering of sales orders and planning raw materil demand,
• ongoing access to data regarding processing of orders, progress and deadlines for execution of production plans,
• electronic circulation of documents in the system (workflow) streamlining and shortening the process of document and event approval,
• increased work productivity,
• possible calculation of production costs according to actual expenses,
• possibility to make fast decisions based on the full picture of company’s situation,
• increased competitiveness of the company on the market.